What Performance/Quality Monitoring systems do we use at Belmont Sandbanks Care Group.
Our Good Governance Framework sets out how improvements to our services will be achieved by the adoption of robust monitoring and audit systems. It is important for the growth and sustainability of the company that a continual improvement cycle is in place which identifies any deficits so that improvement plans can be implemented which puts residents / residents first whilst ensuring a safe environment for our staff to work.
Regular audits are a vital tool in the continual drive for improvement for Belmont Sandbanks Care Group
We have developed a mock inspection toolkit to be periodically completed by the quality team. The purpose of the toolkit is to check the effectiveness of the service implementation of the policies and procedures which support the compliance of the service. This forms part of the Plan – Do Check – Act quality assurance framework which underlies all effective business management.
PLAN - the policies and procedures and regulatory framework governing the service
Do – the day to day actions of all employers, and others such as contractors and volunteers, implementing the policies and procedures.
Check – checking that the policies and regulatory framework is being followed.
Act – identifying the reasons for any non – compliance set actions responsibilities and timescales to bring back to compliance.
People are the building blocks of any quality management process. The only point where true responsibility for quality lies is with the person doing the job or carrying out the administrative process, our staff engage with continuous improvement activities. This includes senior management, who are committed to a culture of continuous improvement and an effective mechanism of recognising individual contributions.
How you will ensure the safeguarding and risk management requirements set out in the local authority contract will be met?
Safeguarding our residents / residents is at the centre of the values we hold. It runs through everything we do. We have a robust recruitment process that minimises the risks to our residents / residents by ensuring we only employ staff with the right attitudes / skills and training to meet their needs. All staff have a enhanced DBS check and are fully referenced. Staff undertake an induction to Belmont Sandbanks which highlights our vision and values. They also receive all the basic training they need and a localised service induction to support them to meet the needs of people we provide a service to. Policy and procedure and risk
assessments are in place to minimise risks. Regular audits of all the services take place and staff receive a minimum of six supervisions a year and a yearly appraisal.
How you will involve and gain feedback from the individuals accessing your service?
In order to improve, we identify the areas for improvement by obtaining feedback from all stakeholders involved in the service. A stakeholder could be:
- The resident
- Family member or Advocate
- Healthcare Practitioner
- Social Worker
- Local Authority Care Manager
- Care & Support Staff
- Care & Support Management Team
- Care & Support volunteers
The feedback is gathered in four distinct ways, all of which relate to different areas of activity.
- Visitor Feedback
- Resident feedback
- Professional, multi-agency feedback
- Regulatory framework feedback
We value the views and opinions of visitors and use all comments and information received as an opportunity for service improvement and our philosophy of reflective practice.
This is core to the delivery of a person-centred quality service and residents must be involved in the day to day choices of care, be listened to and encouraged to influence and shape their services.
True user involvement must reflect their needs and preferences but more importantly explore their experience of our service and how it met or failed to meet their expectations.
We can only improve the quality of service delivery if we are aware of any shortfalls. This means engagement with the resident, their family or representative on a continual basis. It is often the case that it takes a period of time to build an honest, working professional rapport with a resident but it is vital to build a relationship based on trust and open and honest dialogue.
Sometimes things do not always work as they should, so setting the scene for a positive relationship from the beginning by using clear and open methods of communication is essential to maintain a quality user lead service.
Professional Multi-agency feedback
It is vital that multi-agency relationships are built up on the front line and there is a mutual understanding of roles and boundaries which encourages honest and open communication between professionals to ensure defined outcomes and goals are met i.e. that the safety, welfare and independence of the is at the core of the service delivery.
This important cycle can be difficult and sometimes challenging for staff but by adopting a reflective model of supervision and learning from errors culture will enable staff to view supervision as a positive learning experience which enhances practice and improves experience.
The Local Authority (L.A.)
This comes in various guises but this regulator is usually found within the Contracts Monitoring section of the local authority. It is important to understand that the purpose of this regulator is to monitor the contract terms and specification. Knowledge of both documents is essential in order to meet the monitoring criteria.
How you will comply with statutory and legal obligations
Belmont Sandbank Care Group is fully aware of its legal obligations with regard to Health and Safety, employment and regulatory responsibilities under the Health and Social Care Act 2008 and associated regulations. Our robust Quality Assurance monitoring systems give the board confidence that we are in compliance with all regulatory requirements. Any areas for improvement are identified and actions put in place to address any known shortfalls.
How you will ensure business continuity at all times
Belmont Sandbank Care Group believes that a key element in ensuring the safety and wellbeing of its residents is the organisation's ability to cope in the event of an emergency or crisis, particularly one that affects the care home’s critical systems.
The company understands business continuity management to refer to a process that can be applied to any business, small or large, as an aid to manage the risks that may threaten its survival in the event of an emergency. The objective is to identify the critical functions or activities in an organisation and to ensure that any risk to these areas can be reduced or responded to in an effective way.
The process is a continuing cycle of risk assessment with four main steps.
- Identifying the critical aspects of the business.
- Assessing the possible risks to those aspects.
- Formulating a plan.
- Reviewing the plan.
For each set of hazards the risks to these areas should be evaluated and the recovery priority assessed.
- Business continuity will be included in all emergency plans and contingency plans.
- A business continuity plan will be developed and updated every year.
- The plan will identify the critical points of the business and will involve completing risk assessments which consider the importance of each function on the survival of the business and which estimate how quickly or easily each would be re-established after any possible emergency and what would have to be done.
- The priority functions of this care home will include:
- accommodation/premises emergencies (i.e relocation of residents after a fire, flood, power cut, etc)
- water supplies
- heating and lighting (power)
- availability of staff — especially key staff
- computer, IT and communication systems
- transport emergencies.
5. For each set of hazards the risks to these areas will be evaluated and the recovery priority assessed. Categories may include the following:
- Critical — the service or function must be recovered as an immediate priority, e.g. in the case of a threat to residents' / tenants safety
- Urgent — the service or function must be recovered within 24 hours
- Essential — the service should be recovered within two to three days
- Routine — the service should be recovered within a week.
6. Once the critical points have been identified, along with the threats that might affect them and the importance of recovering them, a plan will be developed for each area identifying what needs to be done and in what order.